MOTION : I make a motion to add to the approval of Consent item -pursuant to RSA 466:14 the warrant to issue a civil forfeiture for each unlicensed dog within the Town of Litchfield

466:14 Warrants; Proceedings. – The town or city clerk shall annually, between June 1 and June 20, present to the local governing body a list of those owners of dogs that have failed to license or not renewed their dog licenses pursuant to RSA 466:1. The local governing body shall, within 20 days from June 20, issue a warrant to a local official authorized to issue a civil forfeiture for each unlicensed dog.

06-12-2023 BOS Agenda

Chief Nicoll to Approach for Pinning of Paul Kelly to Captain, Litchfield Fire Department

LBOS20230522

MOTION: I make a motion to approve the minutes from the May 22, 2023 Board of Selectmen meeting

J. Brennen

Proposal - Old Fire Station

Replace the current siding and keep the same color and layout.

2. Add vertical siding on the lower half to give it a barn look.

3. Add grids to the windows and paint the window trim black like the old town hall

4. Paint the doors and maybe add lantern-type lights on the front.

5. Paint the shutters green to match the old T.H.

6. Bonus - find someone to remove the eye sore antennas on the building.

Brilliant Exteriors in town and the cost would be a) $2300 to replace the upper siding and b) $1600 to $2600 to add the lower siding. Strapping is needed on the lower siding. If we install the strapping, it’s $1600. If they do the strapping, it’s $2600. Siding would be for the front of the building only. We would pay/donate for the upper siding from the money raised from peddling calendars. For the lower siding, I would like to talk about using the “Beautification Fund Account” for that. If you remember, about 5 years ago, we put in for a petition warrant article for $2500 for beautification projects.

J. Brennan - Permission to apply for Conservation Grant

1. LCHIP Grant

2. Drinking Water Source Water Protection Grant

Litchfield July 4th Parade Plan v1 (1).pdf

UPDATE MEET TODAY AND ONLY THE PARADE WILL BE HELD AT LIBERTY WAY CANCELLED AGENDA ITEM

Proposed 4th of July event

Directors met with the requester in May and the Parade route was modified to be Hidden Creek to Liberty Way.

Upon receipt of the Modified plans the following concerns are brought forward :

Health Related - Licensing of the Food Trucks Hawkers and Peddlers permits would be required for the food trucks , Trash and clean up - Will there be extra trash barrels put out? Who would set up the barrels and who would collect the trash? Public Rest Rooms and Cleaning
Police - Coverage would be a significant challenge as additional detail will be needed, Car Show as a Community Event using detail pay of $58.00 per hour times a minimum of four hours would be $696.00 for three officers ($248 per).Parade we will use on duty and detail officers ($58.00 per hour) so costs are estimated at $464.00 for two detail officers. Incentives for officers on Holiday and adds to our liability for time off.
Highway - Placement and retrieval of Cones for the parade and estimated cost $487 in salary + pension (3 people, 4 Hours on Holiday pay). Traffic concerns on Liberty with cars parked on both sides

Veterans Park Concept.pdf

Proposed Veterans Park

Naming of Park across from Town Hall on Liberty Way as "Veterans Park"

Pavillion and installation of Granite monument and Seating

Facilities & Naming Policy.pdf

Proposed Policy - Naming of Town Facility or Town Land

Memo from Joint Loss Committee - Gazebo

Recommendation to remove the structure

JLM to K Kleiner (1).pdf

Twin States Clean Energy Presentation

Twin States Clean Energy Proposal (1).pdf

Twin States Clean Energy MAP (1).pdf

Danielle Aretz and Orlando Martinez from National Grid, Jess Farrell and Corey Schutezman will also be there from engineering and environmental.

Update on Culvert Replacement @ Chastebrook - Road Agent/ Highway Mgr. Kevin Brown

20230612 Metal Detecting BOS- DRAFT

Public Hearing Held May 22nd. Discussion on whether to allow permits on all other land EXCEPT that designated on the Historical list to be approved by the TA - with notification to the Boards/Commissions

Motion to approve as amended?

Historic Sites.pdf

State Homeland Security Grant for Active Shooter Training.pdf

MOTION: I may a motion to accept the terms of the State Homeland Security Program Grant not to exceed the amount of $6500. for Emergency Prepardness Exercises.

Public Hearing will be scheduled when grant is confirmed.

DRAFT 1 = Shows forwarding to the Heritage Commission only.

DRAFT 2 = Shows forwarding to the Heritage Commission and Recreation Commission only.

20230612 Metal Detecting BOS-DRAFT2_HC_Rec.docx

20230612 Metal Detecting BOS-DRAFT1_HC_only.docx

Application for Sign Use.pdf

Application to use Town Hall sign to advertise Strawberry Festival for Litchfield Community Church 6/17/23-6/25/23

Proposed Farmers Market Ordinance

Farmers Market Policy - Reviewed by Town Departments

See - Application with Health Standards

Copy of 2023 Farmers Market Application

Social Media Policy (2).pdf

Social Media Policy - Draft for Review

Litchfield Energy Sub-Committee -

Permission to Post on Website and have residents apply for appointment . Will send them the full volunteer application for your review.

Amendments to Hawkers/Peddlers Application, Ordinance and creation of an Internal Checklist

Applicants will apply at Office of Selectmen instead of PD. Changes to PD background process. Addition of documents for Mobile Truck Permits.

All changes in Red. Application will be online also.

2023 Hawkers & Peddler Application (4).pdf

_2023 Ordinance Hawkers, peddlers, vendors (3).pdf

2023 Hawkers & Peddler Internal Checklist.pdf

2023 Performance Evaluations.pdf

Performance Reviews - % of Increases

Budgeted $20,000

Analysis of existing staff at 3% comes to approx. $18K due to changes in personnel. Contracted and union employees would not be included.

Contract - Police Chief Recruitment Assistance 6-2-2023.pdf

Agreement for MRI - Hiring Process for new LPD Chief

MOTION : I make a motion to approve the contract with Municipal Resources Inc. for the assistance with recruitment of the Litchfield Police Chief, in an amount not to exceed $7,500.

2023 SENH Haz Mat (1).pdf

Replaces Troy Brown - Meeting is Thursday , 6/15 - I will attend the Budget portion and the Fire Chiefs will meet on Haz Mat items.

Annual Meeting of the Southeastern New Hampshire Hazardous Materials Mutual Aid District's Board of Directors and Operations Committee will be held on Thursday, June 22, 2023 at the Windham Fire Department.

Dinner will be at 6:00PM and the meeting will start at 6:30 PM. We must have a quorum in order to approve the District’s FY24 Operating Budget. If you are not able to attend, you may send a representative with a proxy letter to vote in your place.

TOWN ADMINISTRATOR REPORT

Tomorrow is the NH CPM Symposium - I am pleased to represent Litchfield and present the "Competitive and Equitable Compensation: A study for the Town of Litchfield" project. A picture and the condensed report is below.
Ice Cream Social - Litchfield Fire and Litchfield Police Wednesday June 21 form 6-8 pm at the Police Department
Permanent File - Updates being sought
Would like explore with Fire Chief and Police Chief the addition of a CERT team
Vacation - July 10-15
Welfare training - Thursday, June 15 NHMA
May 2023 Report from Trustee of Trust Funds

LFD and LPD Ice Cream Social.pdf

2023 Litchfield MAY 2023.pdf

May 2023 Report of Trust Funds

The Community Emergency Response Team (CERT) program educates volunteers about disaster preparedness for the hazards that may occur where they live.

CERT is a positive and realistic approach to emergency and disaster situations where citizens may initially be on their own and their actions can make a difference. While people will respond to others in need without the training, one goal of the CERT program is to help them do so effectively and efficiently without placing themselves in unnecessary danger.

CERT trains volunteers in basic disaster response skills, such as:

Fire safety, Light search and rescue, Team organization, disaster operations

he CERT Basic Training includes research-validated guidance for CERT programs to teach members what to do before, during and after the hazards their communities may face.

The materials in the training include:

Instructor guides, Participant manuals, Hazard annex slide decks

Hillsborough County Budget Public Hearing Notice.pdf

Notice of Public Hearing on County Budget for FY2024

Increasing from 57,930,719 from taxes to 61,717,240

Proposed Increase to Litchfield from 1,259,540 to 1,341,856 anticipate 3-4 cents on the tax rate

CPM Project Overview - Competitive and Equitable Compensation, A Study for the Town of Litchfield (1).pdf

May Report from the Trustees of Trust Funds

SELECTMEN REPORTS

Recreation Commission Representative - Steven J. Webber
School Facilities Improvement Committee - Kevin A. Lynch
Budget Committee Representative - F. Robert Leary Sr.,
Planning Board Representative - Kimberly M. Queenan
Capital Improvement Committee Representative - Kimberly M. Queenan
Conservation Commission Representative - Kevin A. Lynch
Heritage Commission Representative - G. Steven Gannon
Emergency Management Team - Kevin A. Lynch

NON-PUBLIC SESSION

Motion to enter Non-Public pursuant to:

RSA 91-A:3, II (a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a public meeting, and (2) requests that the meeting be open, in which case the request shall be granted.

Recruitment Assistance Overview.pdf

Fire Chief Draft Contract 3 year 05-15-2023 clean version D. Nicoll

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