08.12.2024 BOS Agenda

Section 1: Review and approval of Consent Items

A/P Manifest - 7/16/24 - $135,617.62, 7/23/24 - $48,726.02, 7/30/24 - $2,053,616.97, 8/6/24 - $142,682.24, 8/13/24 - $23,394.78
P/R Manifest - 7/18/24 - $60,724.38, 7/25/24 - $68,518.04, 8/1/24 - $61,388.75, 8/8/2024 - $61,413.30
Communications received since July 5, 2024
Intent to Cut, Map 22, Lot 8-2
Purchase Order to Continental Paving, $127,278.00
Tax Collector Reconciliation for June 2024
Town Clerk Reconciliation for June 2024
June 2024 Treasurer Reconciliation
Tax Collector Reconciliation for July 2024

_Litchfield Board of Selectmen 20240812.pdf

Section 2 : Business

Approval of the Minutes from the July 8, 2024 Meeting

Draft_LBOS20240708 (1).pdf

2. Presentation - Hudson & Litchfield Rotary Club

J Alejandro Urrutia

Back to School Drive.pdf

3. Litchfield Personnel Plan - Amendment

Following Changes: Pg 53. Evaluation - requesting end of the year Dec. 1st to align with yearly increases January 1

Note : Fire Wage Scale amended in May, also added.

Motion: I make a motion to amend the Personnel Policy to move Annual evaluations to Dec. 1st and to include the new Fire Wage Scale changes approved May 13, 2024.

Personnel Policy Effective 8-12-2024.pdf

Rotary Presentation

Rotary Powerpoint.pptx

4. Federal Grant Acceptance and Compliance Policy - New

Requested and Reviewed by the Auditors

Reviewed by Legal Counsel

Required for Federal Grants

Does not require public hearing.

Motion: I make a motion to approve the Federal Grant Acceptance and Compliance Policy as presented and make effective immediately.

Federal Grant Acceptance and Compliance Policy 2024 (3).pdf

5. Litchfield Purchasing Policy - Amended

Adding reference to Federal Grant Acceptance and Compliance Policy

Adding Board and Commissions

Adding additional details on approved vendors

Does not require public hearing.

Motion: I make a motion to approve the Litchfield Purchasing Policy as Amended, effective immediately .

Purchasing Policy 2024 Amended .pdf

6. Litchfield Fire Detail Rate - Amended

New Fees charged for details were adopted by the Litchfield Board of Selectmen on Monday, May 13, 2024

Fire Department Fees

Fire Detail Rate

Firefighter $60.00/hr

Supervisor $70.00/hr

Fire Engine Detail Standby $82.00/hr

Utility PickUp/Small Forestry Truck Standby $25.00/hr

We recommended changing the existing Fire Detail Rate paid to Litchfield Firefighters to $54.00/hr for Supervisors and $47.00 for firefighters. Currently $35.00. Fire Detail Expendable Trust.

Does not require public hearing.

Motion: I make a motion to approve the compensation paid to Litchfield Fire supervisors for details to $54.00 hours and Regular firefighter details to $47.00.

Fire Detail New Rate - 2024 Fire Detail.pdf

7. Request from Patriotic account- Out of a budget of $2,000, about $1,264 has been spent. Confirmed with Memorial Day committee that all charges have been incurred and this amount will be surplus.

We received a request for assistance with replacing worn flags on Albuquerque Ave. Requested $2,125. for a minimum of 50 flags. Due to the tight budget this year, we would like to offer the $736. from this account. Flags cost $42.50 each.

Motion: I make a motion to approve $736. from account 01-4583.10.610 PATRIOTIC PURPOSES for the purchase of replacement flags for Albuquerque Ave.

8. Litchfield Conversation Commission - Pedestrian Bridge

Parker Park Bridge Presentation- BOS - 20240812 (1).pdf

Litchfield Conversation Commission - Land Preservation Plan

ConservationLandPreservationStrategy_20240711 (1) (1).pdf

TOWN ADMINISTRATOR REPORT

Reviewing preliminary draft of Financial Audit Marcum will present at the August 26th meeting
Notice of Highway NH Fiscal 2025 Highway Block Grant
Update from Litchfield Fire Upcoming events: Friday, October 4th - Fire annual parade; Satuday, October 5th from 1-4 pm Fire Dept. Open House
Reminders:

August 22nd Volunteer Recognition night

September 12th Economic Development Focus Group @ CHS

September 21–25 Kim at 2024 ICMA Annual Conference

Kim at PUC August 26 or August 27th

Community Power - Internal non-public meeting August 15th, still preparing for possible Fall Start. 17 Community Power communities. SP has short-term utility prices to compare if we launch in the fall. The price of natural gas continues to drop, and long-term electricity prices are stable. Will price Litchfield with the group and separately, we are exploring all options.

August 15 - an indicative pricing call and schedule update. Possible August 20-21 for contract signing (bid day), should indicative pricing be favorable.

All materials are confidential except for the final contract terms after all contracts are signed. Once the contracts are signed by all parties and the process is over, then the winning supplier and pricing only are published.

Reinstatement - PFAS Removal Rebate Program - result of HOUSE BILL 1649-FN - signed by the Governor. New Application to be released September 9th.
Trustee of Trust Funds - July Reconciliation - see below
Reminder Meeting August 19th - 2025 Budget Only, August 26th meeting will be needed.

Highway Block Grant Notice Fiscal 2025.pdf

One time Highway Block Grant - Sheet1.pdf

NHDES PFAS Removal Rebate Program.pdf

HOUSE BILL 1649-FN

AN ACT relative to prohibiting certain products with intentionally added PFAS and relative to civil actions for PFAS contamination, and relative to settlement of lawsuits against manufacturers of PFAS for impacts to public drinking water systems.

SPONSORS: Rep. Ebel, Merr. 7; Rep. Simpson, Rock. 33; Rep. Spier, Hills. 6; Rep. Rung, Hills. 12; Rep. B. Boyd, Hills. 12; Rep. Mooney, Hills. 12; Rep. Dunn, Rock. 16; Rep. J. Sullivan, Graf. 2; Rep. N. Murphy, Hills. 12; Rep. W. Thomas, Hills. 12; Sen. Ricciardi, Dist 9; Sen. Chandley, Dist 11; Sen. Watters, Dist 4; Sen. Prentiss, Dist 5; Sen. Avard, Dist 12

COMMITTEE: Commerce and Consumer Affairs

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AMENDED ANALYSIS

This bill restricts the use of per and polyfluoroalkyl substances in certain consumer products sold in New Hampshire. The bill also makes appropriations to the department of environmental services to fund an additional position and to fund the PFAS products control program. The bill further provides that funds received by the state in settlement of PFAS litigation will be deposited in the drinking water and groundwater trust fund and used to provide grants and loans to public water systems whose water sources have been impacted by PFAS above applicable standards.

2024 Reconciliation_08052024 - JUL2024.pdf

Reminder Meeting August 19th - 2025 Budget Only

2025 Budget Schedule (8).pdf

SELECTMEN REPORTS

Recreation Commission Representative - Steven G. Gannon
School Facilities Improvement Committee - Robert F. Leary Sr.
Budget Committee Representative - F. Robert Leary Sr.
Planning Board Representative - Kevin Lynch
Capital Improvement Committee Representative - Kimberly M. Queenan
Conservation Commission Representative - John Brunelle
Heritage Commission Representative - G. Steven Gannon
Emergency Management Team - John Brunelle
Energy Committee - John Brunelle
Economic Development Committee - Kimberly M. Queenan

NON-PUBLIC SESSION

RSA 91-A:3, II(d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or

parties whose interests are adverse to those of the general community.